Streamline Your HR With Our Benefits Administration Services

Managing a benefits program for your employees can be a long and arduous process. Take the stress off your hands with our Benefits Administration Services.

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Managed Employee Benefits

Human Resources is easy - until it's not.

The PuzzleHR Managed Benefits service is the ultimate solution for any business looking to streamline its benefits administration process. Our service provides your benefits team with the support they need to manage all aspects of employee benefits, from enrollments to terminations, and everything in between. Our comprehensive offering includes eligibility tracking, EDI feed integration with payroll and HCM systems, and monthly plan audits to ensure compliance and cost control.

With PuzzleHR, you’ll benefit from our expertise in handling all your benefits-related needs, freeing up your team to focus on other important tasks. We take care of employee new hire enrollments, manage qualifying life events, and terminate employees from benefits programs with ease. Our team also provides EDI feed troubleshooting and vendor resolution support, ensuring smooth operation and maximizing benefits for your employees. And with open enrollment services (available for those who sign up 60 days prior to renewal), you’ll have everything you need to ensure your benefits program runs smoothly.

The Value of Employee Benefits Administration

Handling the complexities of employee benefits management can get overwhelming for even the largest companies. Employee benefits administration is not something your business can afford to ignore as most organizations are required by law to provide certain employee benefits to eligible workers.

The laws governing employee benefits vary from state to state so if your organization is employing workers in several states and jurisdictions employee benefits administration gets more complicated. This complexity requires a skilled benefits administrator to manage your organization’s employee benefits program.

There are several reasons why companies choose to partner with an experienced benefits administration company. Learn more about how outsourcing could impact your business.

The Value of Employee Benefits Administration

There are several reasons why companies choose to partner with an experienced benefits administration company. Learn more about how outsourcing could impact your business.

Expertise and Experience

Regulations and laws regarding employee benefits are always changing. Navigating the shifting legal landscape on your own can be time-consuming and lead to missed opportunities. When you partner with a benefits administration team like PuzzleHR, you get access to industry expertise and experience that will help guide your organization through choosing and managing employee benefits.

Partnering with a benefits administration provider will also help your business stay compliant with the Employee Benefits Security Administration (EBSA). The Employee Benefits Security Administration is a federal agency responsible for assisting workers in understanding their employee benefits and protecting their rights.

Staying compliant with local and federal laws and regulations are not the only things your business must consider. Your organization must also remain compliant with its own internal policies and processes. Outsourcing to a skilled team like PuzzleHR reduces your company’s risk and ensures compliance with all laws, regulations, and internal policies.

Financial Savings

Outsourcing employee benefits administration can help your organization realize financial savings in several ways. First, when you streamline benefits management by outsourcing it to a trusted partner, your organization reduces the necessity of recruiting, hiring, and training certain in-house staff. This will help your business save on salary, employee benefits costs, training programs, retention programs, etc.

Second, when you are partnered with an employee benefits administration provider, they will likely be able to help you secure better rates on benefits packages than you could have secured on your own. Not only will your business be able to save on its benefits packages, but it will also likely be able to offer more competitive benefits and attract and retain better talent.

Finally, by ensuring operational and legal compliance through outsourcing, your organization drastically reduces its risk and any potential fines or penalties that are associated with non-compliance.

Access to Better Employee Benefits Programs

One of the top advantages of outsourcing benefits administration is that it can increase the employee benefits options available to your organization, especially if you are a small to medium-sized business.

By outsourcing benefits administration to a skilled and experienced provider, your organization strengthens its bargaining position and can gain access to a wider range of benefits programs at more affordable costs.

Help Managing Benefits Administration Technology

Benefits administration software plays a large role in modern human resources. There are many software options for your business to assess and choose from. Does your business know how to choose the best benefits technologies to meet its needs?

The right platform will make the entire benefits process simpler for organizations and the people they employee. The wrong choice can have the opposite effect on your processes, and instead of effective benefits administration, you could end up with a frustrating process that dampens employee engagement and creates more work for your team to do.

By outsourcing to a dedicated partner like PuzzleHR, your organization can move forward with confidence knowing that it is choosing the best benefits administration software, that it is properly configured, integrated into your businesses processes, and maintained, and that if problems arise, there is an expert ready to help resolve them.

More Administrative Bandwidth

Outsourcing benefits administration can help reduce the workload of your internal teams giving your organization more time to focus on high-level tasks and core competencies. Leave benefits administration to an expert like PuzzleHR and spend more time focusing on doing the things that make your business great.

The Benefits Administration Challenges Organizations Face

When it comes to benefits administration, businesses face a host of challenges. Outsourcing the benefits process drastically reduces these challenges. If your company is facing any of these challenges in administering employee benefit plans, you should strongly consider outsourcing.

Compliance

Compliance is the biggest challenge businesses face when it comes to benefits administration. Managing benefits offerings requires organizations to follow complex federal, local, and state laws. If that weren’t enough, these regulations and laws are always changing.

Failure to comply with labor laws and regulations won’t just add operational costs in the form of penalties and fines. Non-compliance could also lead to costly lawsuits, personal liability for fiduciaries of the benefits plan, and reputation damage to your business.

Simplify the challenge of compliance by outsourcing benefits administration with a team of experts like PuzzleHR.

Staying on Top of Administrative Tasks

One of the top challenges of benefits administration is staying on top of all of the daily administrative tasks. Without a benefits administrator your organization will be responsible for handling tasks like payroll deductions, employee enrollment, monthly reconciliations, filing reports with governmental agencies, offering health savings accounts, etc.

Trying to handle all of these tasks can quickly overwhelm your team and cause your business to lose focus on the tasks most critical to its success. Take the stress out of the entire process and partner with a skilled benefits administrator like PuzzleHR.

Scale

Benefits administration can cause issues for small and medium-sized businesses that are in the midst of growth. When do you decide to upgrade benefits packages? Scaling employee benefits to meet the needs of growing workforces can be tricky for benefits administrators when they have to do it alone.

Having a partner to outsource these challenges too makes the process of scaling simpler and ensures that your overall benefits strategy is maintained throughout the process of growth.

You've Got the Humans, We've Got the Resources. Let's Talk.

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Have questions? We've got you covered.

Below you’ll find answers to common questions about HR management and our HR services.

What Is Benefits Administration?

Benefits administration is the process of selecting, communicating, and ultimately, delivering benefits to employees. Benefits programs can include a variety of different offerings. However, there are certain legal requirements that employers must meet when it comes to employee benefits offerings. These requirements vary by state and local jurisdiction, and there are also federal laws and regulations.

How Can Benefits Administration be Simplified?

Benefits administration can quickly get complicated for organizations. The most effective way to simplify the process is to outsource the management and tasks of a benefits administrator to a skilled and experienced team like PuzzleHR.

Not only will a team like PuzzleHR help your business streamline the administration of benefits, but will also help your organization reduce operational costs, offer more competitive benefits, work with you to develop a clear benefits strategy, and handle all of the associated daily tasks like managing the enrollment process, qualifying life events, terminations, etc.

What Is the Role of Technology in Benefits Administration?

There are several good benefits administration software options on the market. These technologies make the day-to-day management of employee benefits easier. However, choosing the right software for your business’s needs, integrating it into your HR processes, and ensuring that it remains up-to-date and functions properly is a challenge many organizations are not ready to face.

Outsourcing this process enables your company to get a team of experts to help it choose the best benefits management software, maintain it, and troubleshoot any issues that arise. Technology is a vital part of effective benefits administration, but it also requires technical skill and experience in order to be fully utilized.

We're experts in:

Affordable Care Act Compliance
Billing Reconciliation
Dependent Tracking Verification
Plan Design and Maintenance
Life Event Processing
Platform Readiness and Configuration
Retirement Plan and Fiduciary Services
Open Enrollment
Ancillary Benefits Administration
Carrier Connections and Eligibility Reporting
Absence Management
Employee Perks Program Management